Large Scale Event – Royal Navy International Air Day

25 January, 2019

This annual airshow is normally held in July at the Royal Navy Air Station (RNAS) Yeovilton, attracting crowds of 40,000+ in the middle of the summer season and school holidays.

With a five hour flying display, huge array of ground attractions (many of which are interactive), arena displays, fairground rides, and a large caravan and motorhome facility, this large-scale event is spread over a significant area and presents a wide range of medical health cover requirements.

The Event Medicine Company has provided a Casualty Clearing Centre as part of the overall medical plan for this event since 2002. A typical set up for facilities and capability requirements are shown below to assist comparison with any similar events you may be organising:


The facilities at RNAS Yeovilton allow us to set up a Casualty Clearing Centre located in an aircraft hangar, with additional first aid facilities provided in a tent within the show area, alongside mobile units consisting of ambulances, response cars and cycle response units.

It takes 6 staff about 4 hours to erect the Casualty Clearing Centre, and the Medical Control is run from within the main event control room.

All medical equipment ispre-packed on roll-on roll-off cages and delivered in a 40-foot articulated lorry from our Head Office in Aldershot, Hampshire.


The capability supplied is agreed in advance to support the requirements of the Royal Navy and the event organisers. This typically consists of:

  • Reception &Triage
  • Resuscitation teams (x 6)
  • Holding beds (x 20)
  • Minor casualty treatment area
  • Body holding area

This particular event facility is normally scaled to handle 200 casualties in the event of a major incident.

The Casualty Clearing Centre for an event of this size would typically have a staff of 35 with the following skill mix:

  • Doctors (x 6), including Anaesthetics, A&E and Primary Care
  • Nurses (x 9), including A&E, Intensive Care and Primary Care
  • Nurse Practitioner (x 1)
  • Paramedics (x 8)
  • First Aid staff (x 5)
  • Administrative staff (x 4)
  • Logistic staff (x 2)

In addition, we are generally required to provide a response to any crowd side incident within the confines of the base and, should there be any encroachment of an airside incident to the crowd side, support for the incident would be managed by The Event Medicine Company.

To achieve this, the following resources are provided:

  • Paramedic crewed ambulances (x 4)
  • Paramedic crewed response car (x 1)- to act as the Operational Commander
  • Paramedic Cycle response unit (x 2)
  • Doctor response cars (x 2)
  • First Aid post- led by a Nurse and supported by First Aid and Ambulance staff

As a guide, a total of 57 staff are normally required within this deployment.


Medium scale event – Ironman Triathlons
Small scale event – Eton College Sports
Search & amp – Rescue incident – “UKISAR”


When you first contact us, our team will discuss your event with you and provide advice on the level of medical support typically needed for it. This includes covering any legal requirements that may apply, so you are fully aware of your duties and responsibilities as an organiser.

Our experienced team apply their knowledge to help you with planning and risk assessments. They’ll also assist with any paperwork, related documents, and liaising with your local NHS hospital and ambulance services (where relevant), so preparations for your event run as smoothly as possible.

If you have any questions, our Head Office team are happy to help you.


Whether you need medical support for a small, medium or large-scale event, The Event Medicine Company team are here to provide you with confidence and the peace of mind that our medical cover is both suitable and appropriate for whatever you are organising.

You also have the reassurance that our team of qualified First Aiders, HCPC registered Paramedics, Emergency Nurses, Doctors, Ambulance Technicians, Medical Technicians, and advanced medical and critical care teams are all fully insured for Public Liability, Medical Malpractice and Professional Indemnity.

To find out more or to discuss your event, please use the two links below to contact us or place an enquiry.

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